PMP Practice Question 1363 - People
A project team member complained to the project manager that they are not sure if they are working on the latest requirements document because it was emailed to them about one week ago. They mentioned that, in the past, they worked on a document for more than 20 hours only to find out later that another team member had already updated that same document but did not send them the latest revisions. What should the project manager do to prevent this situation in the future?
- A.Restrict team members from sending the requirements documents via email
- B.Encourage better team communication by positioning team members closer together.
- C.Update the communications management plan to ensure correct delivery of the latest version
- ✓ Correct D.Implement a project management information system (PMIS)
Correct answer: D
Explanation
The PM should implement a project management information system (PMIS) to prevent document version control issues. A PMIS provides tools for gathering, integrating, and disseminating project information—ensuring documents are updated, controlled, and shared consistently. It also facilitates collaboration and reduces the risk of errors, conflicts, and rework from outdated documents. Physical proximity (A) doesn't solve document management. Updating the communications plan (B) lacks implementation tools. Restricting email (C) limits accessibility without providing alternatives.
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