PMP Practice Question 1651 - Business Environment
A project manager is closing a project and preparing to hand it over to the operations team. During handover, a delayed invoice was submitted with a higher-than-planned cost against the project work. Consequently, project handover was delayed and the project's reported completion costs were increased. What should the project manager have done to avoid this situation?
- A.Involved the finance team and discussed the issue with the vendor
- B.Reviewed the total committed cost against the cost invoiced at project closing
- C.Notified all vendors about the invoicing and nonpayment deadlines
- ✓ Correct D.Captured and reviewed all of the project work and related costs regularly
Correct answer: D
Explanation
To avoid delayed invoices with unexpected costs at project closing, the project manager should have captured and reviewed all project work and related costs regularly throughout the project lifecycle. Regular monitoring enables early detection of discrepancies and timely corrective actions, preventing surprises during handover. Involving the finance team and discussing with the vendor (A) is reactive rather than preventive. Reviewing total committed cost against invoiced cost at closing (B) is a closing activity that comes too late to prevent the issue. Notifying vendors about invoicing deadlines (C) is helpful but insufficient without the internal discipline of regular cost monitoring.
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