PMP Practice Question 1538 - Business Environment
The project schedule is falling behind and the project manager observes that the project team seems to be spending the majority of their time writing documentation instead of performing project tasks. What should the project manager do to help ensure that the team focuses on project tasks?
- A.Assign a team member to handle the documentation activities.
- ✓ Correct B.Review and adapt the appropriate project artifacts.
- C.Save all documentation activities until tire end of the project
- D.Coach the project team to complete the project documentation activities
Correct answer: B
Explanation
When the team spends too much time on documentation instead of project tasks, the project manager should review and adapt the appropriate project artifacts. This involves assessing which documents are truly necessary, eliminating unnecessary ones, simplifying the documentation process, and aligning it with project priorities. Assigning one person to handle all documentation (A) creates bottlenecks. Coaching the team on documentation (D) does not address the root cause—excessive or unnecessary documentation. Saving all documentation until the end (C) compromises project communication, monitoring, and control.
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